If you want to scale the pages, under Scaling, click Adjust to, and then type the percentage at which you want information to appear on your printed pages in the % normal size box. If you want to change the page orientation, under Orientation, click Portrait (vertical) or Landscape (horizontal). If you chose Custom as the report type, click a report in the Reports list, click Setup, and then go to step 4.Ĭlick the report that you want, and then click Select.Ĭlick Page Setup, and then click the Page tab. If you want to prepare Visual Reports for printing, use Microsoft Office Excel 2007 or Microsoft Office Visio 2007.Ĭlick the report type that you want, and then click Select. This procedure helps you prepare basic reports for printing.
This option is found under Box Layout in the Layout dialog box (click Layout on the Format menu). Because the number of pages overrides the ability to spread the Network Diagram boxes out to avoid page breaks, the Adjust for page breaks option is unavailable. If you adjust the page fit in the Network Diagram view, you cannot adjust for page breaks. In that case, the more constraining of the two numbers determines the page fit. For example, if a printed view is four pages wide by one page tall, it may not fit into one wide by one tall. You cannot adjust the page fit in the Calendar view or Resource Graph view.Ī view may not fit the number of pages that you specify. Decreasing the setting to 75% condenses the image, printing more information on each page. Increasing the setting to 125% expands the image, printing less information on each page but enlarging the text and graphics. In the Print dialog box, click Dates in the Timescale section, and then select the time range in the From and To lists. You can specify how much of the timescale that you want to include when you print the view. To set other print options, like the number of copies or which pages to print, click File > Print and choose options under Settings. Then click Size to pick a different paper size or rearrange the report elements until they all fit on a page. The report shows guidelines that change based on your choices.įor example, click Page Breaks to see how much of the report will show up on a printed page. In the Page Setup group, click the option you want to see: Page Breaks, Margins, Orientation, or Size. You can see how your printed report will look while you're still working on it.Ĭlick anywhere in the report, and then click Report Tools Design. See the print layout as you work on the report You can add charts, tables, and links, as well as change colors and add visual effects. Prepare a report for printing Format the reportĬreate and customize the report until it shows exactly the information you want to print. See Change the legend on a printed view for instructions. Need to change what Gantt bars show up in the legend? That's handled in the Bar Styles dialog box. Want to get rid of the legend completely? On the Legend tab, under Located on, click None. Use the buttons below the text box to format the text or add elements:
Type your text in the Left, Center, or Right text box. You can add, remove, or change the headers, footers, and legends like this:Ĭlick Page setup (just below the Settings section). Some views also include a legend of the types of Gantt bars on each printed page. You can include headers and footers on each printed page. Set other printing options, like the number of copies, page orientation, and paper size. You can print the whole thing or pick date and page ranges. Under Settings, choose how much of the project to print.
Hide columns temporarily so they don't appear in the printout. Sort tasks or dates to highlight specific info. Hide subtasksto show only top-level tasks. Other ways to share project info Prepare a view for printing Format the viewĬhange the view so it shows only the data you want to share. These instructions are specific to Microsoft Project 2016, 2013, and 2010.
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